Materials List

For Hawaii farmers seeking organic certification, completing the materials list in your Organic System Plan (OSP) is a crucial step. This section requires careful consideration and thorough documentation of all substances used in your farming operation. Here’s a comprehensive guide to help you navigate this process:

Understanding the Materials List Requirements

When filling out the materials list section of your OSP, you’ll need to provide detailed information about all materials used or intended for use in your organic production or handling. This includes both non-synthetic and synthetic materials. The certifying agency provides specific instructions for completing this section:

          1. List all materials separately.

          2. For split operations, include materials used in non-organic production/handling as well.

         3. The name of each material should be EXACTLY as it appears on the label.

         4. Choose the appropriate material category from the provided dropdown list.

         5. Include the manufacturer’s name, which should be on the material label.

         6. Select the certification category from the dropdown list.

         7. Provide exact location and reason for use, as well as application amount, method, and frequency.

Importance of Accuracy

It’s crucial to be precise when listing materials. Even slight differences in ingredients between

similarly named materials could have serious consequences, such as:

         • Land being removed from organic production for three years

         • Contamination of handled products

         • Permanent removal of livestock from organic status

Researching Approved Materials

Before listing any materials in your OSP, verify their approval status:

         1. OMRI Lists: The Organic Materials Review Institute (OMRI) maintains comprehensive lists of products and materials allowed for organic use. These lists are regularly updated and freely accessible.

         2. NOP Resources: The USDA’s National Organic Program website provides detailed information on allowed and prohibited substances.

Filling Out the Materials List

When completing the materials list section of your OSP:

         1. Be Comprehensive: List all substances used in your operation, including soil amendments, pest control products, and cleaning agents.

         2. Provide Details: For each material, include:

             • Product name (exactly as it appears on the label)

             • Manufacturer

             • Material category

             • Material categoryategory

             • Location and reason for use

             • Application amount, method, and frequency

         3. Document Restrictions: If a material is allowed with restrictions, clearly note the conditions under which you use it.

         4. Maintain Records: Keep all receipts, labels, and safety data sheets for listed materials. These will be crucial during your inspection.

**Critical Reminder**

Do NOT use or apply any material prior to receiving approval from your certifier. This is crucial to maintain the integrity of your organic certification process.

Preparing for Inspection

During your annual inspection, be prepared to show all materials on-site and discuss their use. Keep your materials list updated throughout the year as changes occur in your operation. Remember, the goal of the materials list is to demonstrate your commitment to organic principles and compliance with NOP standards. By being thorough and transparent, you’ll facilitate a smoother certification process and build trust with your certifier and consumers. For more detailed information, visit the OMRI website (www.omri.org) and the USDA National Organic Program page (www.ams.usda.gov/about-ams/programs-offices/national-organic-program). These resources will help ensure your materials list aligns with current organic standards and best practices